8.06 Advanced Search
Posted by on 19 March 2015 02:36 PM

This article explains Advanced search, for an article explaining Basic Search go here.

The Advanced Search feature on LabArchives allows you to run a more detailed search of a notebook, utilizing various filters to hone in the content you wish to find.  This new feature allows you to limit results based on the name of the person(s) who created an entry, type of entry, when it was created, tags, and more.  You can limit your search to page titles, folders, and even a selected page, providing numerous ways to retrieve information from your notebook. 

To use Advanced Search for an entire Notebook, select the notebook you wish to search from the Notebook Navigator, and then click on the down triangle in the search box at the top of the page to open up the Advanced Search.


Advanced Search will search the entire notebook in view by default.


If, instead, you want to limit your search to a folder or a page in your notebook, just right-click on an item in the Notebook Navigator and then selecting “Search from here…”


Once you have selected the focus of your search—the entire notebook or a portion thereof—you can begin using the filters to hone your search.  You can use the various search filters in isolation or in any combination.

Advanced Search Filters:

Click in the Users field to see the names of contributors to the current content of the notebook.  Each name you see in the list has at least one current entry in the notebook, even if that person no longer has access to the notebook.  If a contributor has no current entry (the person’s work can only be seen in the revision history, not on the current page), that person’s name will not appear on this list.




If you have added tags to any of the entries in your notebook via the Edit Tags feature, you can click in this field to limit your results to selected tags.  You can add multiple tags, and use the “X” to remove a selected tag from the search.  If you do not have any tags, you will not see anything when you click in the field.



Entry Types:

You can limit your search to type of entry.  The entries are listed beginning with the most frequently occurring entry and just as with Tags, you can select multiple entry types and remove them easily.


Page Title:

Limit your search to the titles of pages in your notebook.  You can use Boolean search operators such as and, or, not, as well as using quotation marks for an exact search.



Entry Contains the Words:

Enter the search term(s) to find entries in this field.  Use Boolean search operators just as with Page title when your search query includes multiple terms.


Entry Does Not Contain the Words:

You can enter a search term or multiple terms that you do want excluded from the results set.  This can be particularly helpful when combined with Page Title and/or Contains Words search queries.  You can enter multiple terms with Boolean operators as described above.


Entries After/Before Date Fields:

Enter a date in either (or both) the After or Before fields following the specified format (yyyy-mm-dd) or select from the calendar tool that appears when you click in either date field.


Viewing and Sorting Your Search Results:

Search results are displayed in Relevancy order based on your search query with 25 entries per page.

Sort your options by selecting from the “Sort by” menu:


You can use the paging links to move through the pages of results and jump to the first or last pages.


After running a search, you can click to open the Advanced Search box and modify the selections and entries to further adjust the search query and, ultimately, the results.   

Important Tips:

  • As with simple search, Advanced Search is searching the current version of each entry only, not deleted or prior versions of a current entry.
  • Users will not see entries that they do not have the rights to view.    Therefore, they may run a search on a tag or name of a contributor in the Users field and receive no results.
  • The search logic is as follows:(All Entries and (contains_words or tags or page_title)) and (users) and (modified_on_or_after) and (modified_on_or_before) and  entry_types) and (NOT does_not_contain_words) and (In specified folder)

Chemical Structure and Substructure Searching


LabArchives gives you the ability to search chemical structures that are in your notebook. This feature will allow you to search exact chemical structures and substructures by drawing the molecule (using the  button) or search in terms of SMILES. To learn more about the feature, please click here.

Stop Words

Stop Words are words which do not contain important significance to be used in Search Queries. Usually, these words are filtered out from search queries because they return a vast amount of unnecessary information.

This word can cause problems for example if they are used naming a tag in LabArchives. If you name a tag to do, which contains 2 stop words, it will not be searchable. If you instead name it to do they will become searchable.

They are also unlikely to return a search result if you use them in Basic or Advanced search in LabArchives.



This is a link to information about our Basic Search feature.

To learn more about how to use the Advanced Search feature to search multiple notebooks in your account simultaneously, go here! 


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