8.6 Basic Search
Posted by LabArchives Support on 21 March 2017 08:52 AM

This article explains Basic Search, for an article explaining Advanced search go here.

One of the fundamental benefits of using LabArchives is the ability to easily search through your Notebook to locate important data that you have stored.  LabArchives enables users to search not just textual entries, but also the text of many types of file attachments, including text, Microsoft Office documents, and PDFs.  These data are all indexed, so retrieval is extremely rapid. The Search bar is depicted below.

The red box indicates the checkbox that allows you to limit your search to only your entries within a notebook if you wish. It's only visible if more than one person has made entries in the notebook you are viewing.

Search Methods

Searching may be accomplished using a single word, a string of words, or using more complex Boolean connectors such as "And", "Or", or "Not", as well as quoted phrases.

After executing a simple search, LabArchives will retrieve Entries that contain any of the terms and display in the order of relevance.  This order is based upon the frequency of terms appearing in the document.  For example, if you search for mutant mouse ENU, you will see entries that contain any of these three words, whether in text or supported attachment types.  Entries containing all three words will be displayed at the top of the list.  Those with only two of the terms will be displayed below, followed by those with only a single term.

Note that LabArchives also uses stemming in the search process to expand a term as part of a larger term. So, for example, a search for the word "Flow" will also find "Flower" and "Flowers".  See the section on Quoted Searching if you do not want the term to be expanded.

Boolean Searches

You can use Boolean operators (and, or, not)  by simply including it in your search string.  

AND - searching for mouse AND enu, will only return entries with both terms.

OR - searching for mouse OR enu, will return entries with either term

NOT - searching for mouse NOT enu, will only return entries with "mouse", but don't include the word "enu".  

You can also do more complex searches by combining operators with terms, such as mouse AND enu NOT mutantwhich will locate results with both "mouse" and "enu", but not "mutant". Note that these Boolean operators are always applied from left to right.


Quoted Searches

You can also make a search more precise by including the search term(s) in quotes.  Searching for "Flow Cytometer" will only find results with that exact phrase.  Likewise, searching for "Flow" will return entries with that exact work, it will not expand the results to "Flower".  

Note that you should avoid using "stop words" in literal searches which can often lead to unpredictable results.  "Stop words" include short common words like "A" "and", "do", etc.  A complete list of stop words is shown below:


Stop Words

Stop Words are words which do not contain important significance to be used in Search Queries. Usually, these words are filtered out from search queries because they return a vast amount of unnecessary information.

This word can cause problems for example if they are used naming a tag in LabArchives. If you name a tag to do, which contains 2 stop words, it will not be searchable. If you instead name it to do they will become searchable.

They are also unlikely to return a search result if you use them in Basic or Advanced search in LabArchives.

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