8.15 Search Across Multiple Notebooks
Posted by Patrick Callahan on 24 November 2015 02:11 PM

The Advanced Search tool includes a feature that allows you to search across multiple notebooks at once. You have the option to search across all notebooks or to select notebooks.  To use this feature, open the Advanced Search Window. 



To search across all the notebooks you own or have access to, select "All Notebooks". To search selected notebooks rather than all of them, select the third option shown above: "Selected Notebooks". Next, click the yellow bar that reads "Select notebooks to search". When you do this, a drop-down menu will expand showing all of your notebooks, each with a checkbox next to it. Check as many notebooks as you want to search, as shown below:

Once you've made your selection, you can enter in your Advanced Search query as normal. After entering in all the details in your query, click the  icon at the bottom left of the Advanced Search window. This will execute the search. When this happens, you will see all your notebooks (or the selected notebooks) returned on the left-hand side of the screen, under the "Search Results" folder, as shown below.


Notice the numbers at the end of each listed notebook. These indicate the number of hits your query returned for that particular notebook. When you click any one of these notebook icons, you will see the entries from the selected notebook that match your query. Just as with all searches, the matching search terms or selected content will be highlighted whenever possible. In the example below, the query used the "Entries After Date" and "Entries Before Date" fields, so the material that is highlighted are the timestamps for each entry:


Also, notice in the screenshot above the page links (in red boxes) and the "Sort By" drop-down menu at the top of the page. Each item on the search result page comes with its own page link. When clicked, this link takes you (in a new tab) to the page on which the entry matching your query resides.

The "Sort By" drop-down menu allows you to select the order in which you want your matching queries to appear. The default selection is "Relevancy", but the drop-down also includes the options "Newest to Oldest", "Oldest to Newest", "User A-Z", and "User Z-A".

To learn more about the Advanced Search Tool in general, go here! 


Stop Words are words which do not contain important significance to be used in Search Queries. Usually, these words are filtered out from search queries because they return a vast amount of unnecessary information.

This word can cause problems for example if they are used naming a tag in LabArchives. If you name a tag to do, which contains 2 stop words, it will not be searchable. If you instead name it to do they will become searchable.

They are also unlikely to return a search result if you use them in Basic or Advanced search in LabArchives.





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