9.5 Microsoft Office Plugin for Mac
Posted by Johan Isoz on 01 June 2017 03:57 PM
LabArchives’ free Microsoft Office Plugin for Mac is now available. Users can use this feature to open files from a LabArchives notebook in their local Microsoft Office and once done editing a file, save the file back to their notebook without even being logged into the web browser.
To begin, you can find the program by clicking the triple bar icon at the top of any LabArchives page, go to "Downloads", and click "Microsoft Office Plugin", as shown below:
Notice that there are two different downloads available: one for Windows, and one for Mac. Be sure that you are downloading the correct version for your computer.
When you get the following error message you need to change your security settings.
Note: Some institutions might block the option to change your security settings. If that's the case contact your local IT department for assistance.
System and Office Requirements: Mac Office 2011, on OS X 10.9 or higher or Mac Office 2016, on OS X 10.10 or higher
When the file is downloaded and you have clicked on the file you will see the following screens.
1 2. 3. 4.
1. Open your Plug-In
2. If you need to, you can select a different destination for LabArchives Office Plugin for the installation on your Mac. You can also accept the default and click on “Continue”.
3. The “Installation Type” screen will confirm your installation, click on “Install”. If applicable, enter your administrator account information for your Mac. Once that info is entered, click on “Install Software”.
4. The download process in the “Installation” screen will begin and may take several minutes. When the installation is complete click on the “Close” button.
Once you have downloaded the plugin and installed it on your computer, your Microsoft Word, Excel, and Powerpoint programs should have LabArchives as one of the options when you click on "File":
Click on LabArchives to view the options to
You will need to log into LabArchives to open existing Word, Excel, or PowerPoint files from LabArchives as well as to save newly created files or local files to a LabArchives notebook.
You'll want to first log into LabArchives and when you do, an authentication window will pop up for you to enter your user email and password. On the second tab in the login window, there is a link to the server you are connected to.
Be sure to click on "Remember Me" so that you don't have to sign in each time you want to use the plugin. However, if you are on a public computer, we advise that you leave this box unchecked so that your login is not saved.
When you click on Open from the LabArchives menu in Word, Excel, or PowerPoint, a new window will appear displaying a lab notebook with the option to select a different notebook. When a notebook is selected from the drop down menu, all folders associated with that notebook will appear. Select a folder and then navigate to a page and the window will show you files on the page, depending on what MS Office program you are using. Double-click on the file to open it in the MS Office program you are using.
If you have made changes to a file you have opened from LabArchives, click “Save” on the File menu (not the LabArchives menu) and you will be asked to confirm that changes should be saved back to the document in LabArchives.
If you have just created a new document, or wish to save a copy of a document to a new location in LabArchives, click on “Save As” (Picture 1 below) from the LabArchives menu and once again a new window will open (Picture 2 below) where you can select a LabArchives notebook, a folder, and ultimately a page where you can save the file.
Note that you can also save a copy locally, use the File menu “Save As” (See picture 1 below), and then choose a local folder (See picture 2 below).
When you have opened a document from LabArchives and have saved it to your local drive, there is a connection between this document and LabArchives that will prompt you to log-in to LabArchives when you want to save changes. If you do not want the changes to be saved back to LabArchives, you will want to sever this connection. To do so, simply click "Detach".
If you change your local copy and save it, it will ask you to "Save document back to LabArchives?"
It will also keep track of which document that has the most recent changes and offers to update the file from LabArchives.
With institutional accounts use the following procedure to obtain the plug-in credentials:
1. Log into your LabArchives account on the website via your institution's single sign-on system (Shibboleth).
How to uninstall the Plug-In for Mac Office 2016