Knowledgebase
9.5 Microsoft Office Plugin for Mac
Posted by Johan Isoz on 01 June 2017 03:57 PM

LabArchives’ free Microsoft Office Plugin for Mac is now available. Users can use this feature to open files from a LabArchives notebook in their local Microsoft Office and once done editing a file, save the file back to their notebook without even being logged into the web browser.

Quick Links

Getting started
Installation process
Accessing LabArchives from an Office Program
Logging Into LabArchives
Opening a file from LabArchives
Saving a file to LabArchives
Log in with Single Sign-On System
How to uninstall the Plug-In for Mac
 

Getting Started

To begin, you can find the program by clicking the triple bar icon at the top of any LabArchives page, go to "Downloads", and click "Microsoft Office Plugin", as shown below:

 

Notice that there are two different downloads available: one for Windows, and one for Mac. Be sure that you are downloading the correct version for your computer.

If you are experiencing a problem during download, you might need to change your Mac 's security settings to allow download of a program.

When you get the following error message you need to change your security settings.

 

  1. Click "System Preferences" in the Mac toolbar.
  2. Click "Security & Privacy".
  3. Choose the first tab "General".
  4. If the lock in the bottom left corner is locked, click the lock and enter your password.
  5. In the section "Allow apps downloaded from", click "Anywhere".
  6. In some newer versions of Apple Operating Systems, there is also an option that allows you to download the blocked app. If that is the case, you can then choose "Open anyway". 

 Note: Some institutions might block the option to change your security settings. If that's the case contact your local IT department for assistance. 

 

Installation process

System and Office Requirements: Mac Office 2011, on OS X 10.9 or higher or Mac Office 2016, on OS X 10.10 or higher

 

When the file is downloaded and you have clicked on the file you will see the following screens.

 2.  3.  4. 

 

1. Open your Plug-In installer file that is downloaded on your Mac and it will prompt you to this screen (see picture 1).

2. If you need to, you can select a different destination for LabArchives Office Plugin for the installation on your Mac. You can also accept the default and click on “Continue”.

3. The “Installation Type” screen will confirm your installation, click on “Install”. If applicable, enter your administrator account information for your Mac. Once that info is entered, click on “Install Software”.

4. The download process in the “Installation” screen will begin and may take several minutes. When the installation is complete click on the “Close” button.

 

Accessing LabArchives from an Office Program: 

Once you have downloaded the plugin and installed it on your computer, your Microsoft Word, Excel, and Powerpoint programs should have LabArchives as one of the options when you click on "File":       

 

Click on LabArchives to view the options to

  • "Open..." a file from LabArchives,
  • "Save As..." to save a file to LabArchives, and 
  • "Log In" or "Log Out" of LabArchives.  

You will need to log into LabArchives to open existing Word, Excel, or PowerPoint files from LabArchives as well as to save newly created files or local files to a LabArchives notebook.

 

Logging Into LabArchives

You'll want to first log into LabArchives and when you do, an authentication window will pop up for you to enter your user email and password. On the second tab in the login window, there is a link to the server you are connected to.

Special Instructions:

  • If you are in Australia or New Zealand you will need to click on the LA Server tab and change the server to https://auapi.labarchives.com (For other locations, the server URL should be left set to the default, https://api.labarchives.com.)
  • If you log in using your institutional credentials, see the Single Sign-On instructions.

 

Be sure to click on "Remember Me" so that you don't have to sign in each time you want to use the plugin.  However, if you are on a public computer, we advise that you leave this box unchecked so that your login is not saved.

 

Opening a file from LabArchives:

When you click on Open from the LabArchives menu in Word, Excel, or PowerPoint, a new window will appear displaying a lab notebook with the option to select a different notebook. When a notebook is selected from the drop down menu, all folders associated with that notebook will appear.  Select a folder and then navigate to a page and the window will show you files on the page, depending on what MS Office program you are using. Double-click on the file to open it in the MS Office program you are using.

 

Saving a file to LabArchives:

 

If you have made changes to a file you have opened from LabArchives, click “Save” on the File menu (not the LabArchives menu) and you will be asked to confirm that changes should be saved back to the document in LabArchives.  

 

 

If you have just created a new document, or wish to save a copy of a document to a new location in LabArchives, click on Save As” (Picture 1 below) from the LabArchives menu and once again a new window will open (Picture 2 below) where you can select a LabArchives notebook, a folder, and ultimately a page where you can save the file.

 

1. 2.

 

Note that you can also save a copy locally, use the File menu “Save As” (See picture 1 below), and then choose a local folder (See picture 2 below).

1. 2.

 

When you have opened a document from LabArchives and have saved it to your local drive, there is a connection between this document and LabArchives that will prompt you to log-in to LabArchives when you want to save changes.  If you do not want the changes to be saved back to LabArchives, you will want to sever this connection.  To do so, simply click "Detach".

 

If you change your local copy and save it, it will ask you to "Save document back to LabArchives?"

It will also keep track of which document that has the most recent changes and offers to update the file from LabArchives.

 

 

Log in with Single Sign-On System

With institutional accounts use the following procedure to obtain the plug-in credentials:

1. Log into your LabArchives account on the website via your institution's single sign-on system (Shibboleth).

2. Select "LA App Authentication" under the "User Management" menu.


3. A "Password token for external applications" screen will appear. The token can be used in lieu of a password to log into the account from MS Office.plug-In. However, keep in mind there is a time limit for this token when it can be used (which is one hour). But if the token expires, a new one can always be generated.


 

Once you go through this procedure for each external module or application, the authentication credentials will be stored and you will not have to enter in a new token each time, as long as you save your credentials. 

 

How to uninstall the Plug-In for Mac Office 2011

  1. Click Finder > Macintosh HD > Applications > Microsoft Office 2011 > Office > Startup > 
  2. Under the Map "Word", delete the file called "LabArchives.dotm".
  3. Click Finder > Macintosh HD > Applications > Microsoft Office 2011 > Office > Startup > 
  4. Under the Map "Excel", delete the file called "LabArchives.xlam".
  5. Click Finder > Macintosh HD > Applications > Microsoft Office 2011 > Office > Add-Ins
  6. Delete the file called "LabArchives.ppam"

How to uninstall the Plug-In for Mac Office 2016

  1. Click Finder Macintosh HD > Library > Application Support > Microsoft > Office 365 > User Content > Startup
  2. Under each map for Excel, PowerPoint, and Word there is a file.
  3. Under the Excel folder, delete LabArchives.xlam
  4. Under the PowerPoint folder delete LabArchives.ppam
  5. Under the Word folder, delete LabArchives.dotm
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