Knowledgebase
9.4 Microsoft Office Plugin for Windows
Posted by Johan Isoz on 01 June 2017 03:55 PM

The LabArchives' free Microsoft Office Plugin allows Windows users to integrate LabArchives with Microsoft Word, Excel, and PowerPoint software. Users can use this feature to open files from a LabArchives Notebook in their local Microsoft Office and once done editing a file, save the file back to their notebook without even being logged into the web browser. 

 

Quick Links

Getting Started

Installation process

Accessing the LabArchives Link in an Office Program

Log in with single sign in system (Shibboleth)

Log In for customer without single sign in system

For Europe, Asia, North & South America

For Australia and New Zealand

Opening a file from LabArchives

Saving a file to LabArchives

 

Getting Started

To begin, you can find the program by clicking the triple bar icon at the top of any LabArchives page, go to "Downloads", and click "Microsoft Office Plugin", as shown below:

 

Note: If you have Microsoft Office 2013, it is still compatible with the 2010 plugin that we have on our download site.  

 

Installation process

1.  2.  3.  4.  5. 

 

1. Open your Plug-In installer file that is downloaded on your PC and it will prompt you to this screen.

2. If you need to, you can select a different destination for LabArchives Office Plugin for the installation on your PC. You can also accept the default and click “Next”.

3. Then you need to confirm your installation, click on “Next”. If applicable, enter your administrator account information for your PC. 

4. The download process in the “Installation” screen will begin and may take several minutes.

5. When the installation is complete click on the “Close” button.

 

Accessing the LabArchives Link in an Office Program

Once you have downloaded the plugin and installed it on your computer, your Microsoft Word, Excel, and Powerpoint software should have the following settings for LabArchives in the options menu.       

 

There are 3 options in the LabArchives menu

  • "Log in to LabArchives"
  • "Save As to LabArchives"
  • "Open from LabArchives".  

 

You will need to log into LabArchives to open existing Word, Excel, or PowerPoint files from LabArchives as well as to save newly created files to a LabArchives notebook.

 

Log in with single sign in system (Shibboleth)

If you log in using your institutional credentials, see the Single Sign-On instructions.

 

Log In for customer without single sign in system

You'll want to first log into LabArchives and when you do, an authentication message will pop up for you to enter your user email and password. On the second tab in the login window there is a link to the server you are connected to. Keep in mind that this link is different for users in Australia and New Zealand. See below.

Be sure to click on "Remember Me" so that you don't have to sign in the authentication message each time you want to use the plugin.  If you are on a public computer and do not wish to have your login information saved, just be sure to have this box unchecked.

 

For Europe, Asia, North & South America

This is the defaulted setting, so you do not need to make any change to the LA Server information.

 

For Australia and New Zealand

You will need to change the LA server to https://auapi.labarchives.com

 

 

Opening a file from LabArchives

Once the connection has been established with your LabArchives account, a new window will appear displaying a lab notebook with the option to select a different notebook. When a notebook is selected from the drop down menu, all folders associated with that notebook will appear.  Select a page and the window will show you either Word, Excel, or PowerPoint files on the page, depending on what MS Office program you are using.

Click on the file to open it and begin making edits.  

 

Saving a file to LabArchives

If you have made changes to a file you have opened from LabArchives, click “Save” on the File menu (See picture 1) or use the Save icon in the toolbar (See picture 2) and you will be asked to confirm that changes should be saved back to the document in LabArchives.

 

 1.       2. 

 

If you have just created a new document, or wish to save a copy of a document to LabArchives, click on “Save As” from the LabArchives menu (See picture 1 below) and once again a new window will open (See picture 2 below) where you can select a LabArchives notebook, a folder, and ultimately a page where you can save the file.

 1.       2. 

 

When you have opened a document from LabArchives and have saved it to your local drive, there is a connection between this document and LabArchives that will prompt you to log into LabArchives when you want to save changes.  If you do not want the changes to be saved back to LabArchives, you will want to sever this connection.  To do so, simply click "Detach the document".

 

If you change your local copy and save it, it will ask you to "Save document back to LabArchives?"

 

It will also keep track of which document that has the most recent changes and offers to update the file from LabArchives.

 

 

 

Log in with single sign in system (Shibboleth)

With institutional accounts use the following procedure to obtain the plug-in credentials:

1. Log into your LabArchives account on the website via "single sign in system, (Shibboleth)".

2. Select "LA App Authentication" under the "User Management" menu.


3. A "Password token for external applications" screen will appear. The token can be used in lieu of a password to log into the account from the mobile app or MS Office. However, keep in mind there is a time limit for this token when it can be used (which is one hour). But if the token expires, a new one can always be generated.



Once you go through this procedure for each external module or application, the authentication credentials will be stored and you will not have to enter in a new token each time, as long as you save your credentials. 

 

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