9.4 Microsoft Office Plugin for Windows
Posted by on 15 October 2014 12:34 PM
The LabArchives' free Microsoft Office Plugin allows Windows users to integrate LabArchives with Microsoft Word, Excel, and PowerPoint software. Users can use this feature to open files from a LabArchives Notebook in their local Microsoft Office and once done editing a file, save the file back to their notebook without even being logged into the web browser.
To begin, you can find the program by clicking the triple bar icon at the top of any LabArchives page, go to "Downloads", and click "Microsoft Office Plugin", as shown below:
Note: If you have Microsoft Office 2013, it is still compatible with the 2010 plugin that we have on our download site.
1. 2. 3. 4. 5.
1. Open your Plug-In
2. If you need to, you can select a different destination for LabArchives Office Plugin for the installation on your PC. You can also accept the default and click “Next”.
3. Then you need to confirm your installation, click on “Next”. If applicable, enter your administrator account information for your PC.
4. The download process in the “Installation” screen will begin and may take several minutes.
5. When the installation is complete click on the “Close” button.
Once you have downloaded the plugin and installed it on your computer, your Microsoft Word, Excel, and Powerpoint software should have the following settings for LabArchives in the options menu.
There are 3 options in the LabArchives menu
You will need to log into LabArchives to open existing Word, Excel, or PowerPoint files from LabArchives as well as to save newly created files to a LabArchives notebook.
If you log in using your institutional credentials, see the Single Sign-On instructions.
You'll want to first log into LabArchives and when you do, an authentication message will pop up for you to enter your user email and password. On the second tab in the login
Be sure to click on "Remember Me" so that you don't have to sign in the authentication message each time you want to use the plugin. If you are on a public computer and do not wish to have your login information saved, just be sure to have this box unchecked.
This is the defaulted setting, so you do not need to make any change to the LA Server information.
You will need to change the LA server to https://auapi.labarchives.com
Once the connection has been established with your LabArchives account, a new window will appear displaying a lab notebook with the option to select a different notebook. When a notebook is selected from the drop down menu, all folders associated with that notebook will appear. Select a page and the window will show you either Word, Excel, or PowerPoint files on the page, depending on what MS Office program you are using.
Click on the file to open it and begin making edits.
If you have made changes to a file you have opened from LabArchives, click “Save” on the File menu (See picture 1) or use the Save icon in the toolbar (See picture 2) and you will be asked to confirm that changes should be saved back to the document in LabArchives.
If you have just created a new document, or wish to save a copy of a document to LabArchives, click on “Save As” from the LabArchives menu (See picture 1 below) and once again a new window will open (See picture 2 below) where you can select a LabArchives notebook, a folder, and ultimately a page where you can save the file.
When you have opened a document from LabArchives and have saved it to your local drive, there is a connection between this document and LabArchives that will prompt you to log into LabArchives when you want to save changes. If you do not want the changes to be saved back to LabArchives, you will want to sever this connection. To do so, simply click "Detach the document".
If you change your local copy and save it, it will ask you to "Save document back to LabArchives?"
It will also keep track of which document that has the most recent changes and offers to update the file from LabArchives.
With institutional accounts use the following procedure to obtain the plug-in credentials:
1. Log into your LabArchives account on the website via "single sign in system, (Shibboleth)".