7.01.2 LabArchives Folder Monitor for Mac
Posted by Katrina Vuong on 19 July 2019 12:29 PM
Folder Monitor allows users to upload files from your computer or designated drop boxes of instruments in the lab to a notebook or folder within LabArchives.
Install Folder Monitor
2. Run the Folder Monitor Installer file.
Once you open the program, you will be prompted to login. Use the same email and password you use to login to LabArchives.
If you share a computer with another user, you will need to take turns logging into folder monitor. It is important to note that only the currently logged-in user’s folders will be monitored.
If you log in using your institutional credentials, see the Single Sign-On instructions.
An upload rule allows you to identify the local folder that will be monitored, criteria for types of files to be uploaded, and a LabArchives destination for files.
To select a filter, click the filter icon () to open the File Filter Selection. You can select one or more options from this list or add your own filter.
To create your own filter, select “Add Filter” to open the “File Filter Editor”. Provide a Filter Name, indicate the filename pattern, and click “OK” to add this filter.
Example: The filename pattern "*.sk2, *JDoe" would upload all .sk2 files and any files that contains “JDoe” in the filename.
5. Specify your preference for handling Subfolders of the local source folder.
6. Specify your LabArchives Destination for the uploaded files. Click the select folder icon () to open the LabArchives Target Folder window. Click + to expand a folder or notebook and click the folder name to select it. To select a folder, you must have edit rights to the folder.
7. Create Daily Pages will create a new page each day files are uploaded to LabArchives. The pages will be named: yyyy-mm-dd.
8. Max Entries per Page is the number of attachments that will be uploaded to each LabArchives Page. When the maximum number of files is met for a page, a new page is created for additional files. If you Create Daily Pages and exceed the maximum entries per page, the page name will be numbered.
10. If you are logged in to Folder Monitor, it will run in the background of your computer and automatically upload files to LabArchives. If you create a new rule or login to Folder Monitor, any files that match the upload rule will be listed in the “New Files Found” window.
Folder Monitor Folders Preview
To view the folder layout of your Source Folder in Folder Monitor as well as the status of your files, click the “Folders” tab.
The indicators at the bottom of the Folder Monitor Window will show the user who is currently logged into Folder Monitor. If you are uploading files, it will also state the current file’s name that is being uploaded, and a progress bar to show the progress of the file being uploaded.
Once Folder Monitor has finished uploading the contents of a rule, the status bar will state “Sync Completed”.
File path issues
The File path name must be less than 260 Characters in the local source folder and the LabArchives Destination. Try moving the files to a location with a shorter file path name.
File Size Issues
Folder Monitor is unable to upload files larger than 250 MB and it may not work properly if your source folder Is larger than 1GB.
We recommend that you use folder monitor with as few rules as possible. If the rules conflict they can prevent files from uploading to LabArchives. New files will be uploaded to one LabArchives destination. If a file meets the criteria for two rules, it will be uploaded according to the first rule.
External drives or USB Flash drives may not work properly with Folder Monitor. Folder Monitor does not support monitoring folders that are located on a Network drive.